OBJECTIVES OF THE PROGRAMME
To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health priorities, sustainable development agendas and harmonized with the United Nations country teams and partners to improve health outcomes and progress towards achieving Universal Health Coverage.
Description Of Duties
The incumbent will perform the following duties:
- Administer the E-Imprest system. Ensure compliance with financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations and attach necessary supporting invoices or receipts of payments and payment authorizations.
- Record all expenses and receipts in the e-imprest and reflect it in the GSM in a timely manner. Monitor the unposted items in the cash book and take necessary steps to clear them in coordination with Global Service Center (GSC).
- Initiate, verify and process financial transactions and payments for WRO office related to staff and non staff costs, purchase orders, local purchases, etc, based on authorizations received from EMRO and GSC. Process e-Imprest transactions and monitor Imprest GL’s including processing and reviewing of purchase orders for services – Imprest, DFC’s, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records.
- Using GSM, monitor aspects of the implementation of country programme activities and availability of funds for country project/programme activities budget levels and financial expenditures, according to the approved country workplan. Initiate and process different transactions in GSM related to administrative operational activities, including procurement of goods and services. Reviews all requests submitted prepare necessary documents for signature and enter into GSM. Follows up with concerned parties, customs clearance, the receipt of deliverable and finalization of payments; Ensure adherence to WHO rules and procedures and maintain a systematic tracking and follow-up system.
- Reconcile country office cash books and justify any difference in reconciliation; prepare cash counts and to reconcile with the cashbooks on a monthly basis
- Follow up on the transfer of program funds and initiate award budgeting in GSM workplans. Monitor awards expiry dates, alert responsible staff, and initiate action for expenditure batches. Review and follow up on encumbrances and unapplied receivable balances, process and monitor revisions of amounts vis-à-vis award distribution by output.
- Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates. Prepare financial tables, special reports and other ad-hoc reports. Initiate correspondence and answer queries related to area of work.
- Update and maintain financial records and monitoring systems to record and reconcile expenditures, balances, statements and other data for day-to-day transactions.
- Provide briefing and guidance to other administrative staff in related work areas. Assist/replace other administrative staff in the WCO and perform other related duties as required.
Essential: Completion of secondary education; training in business administration/commerce and or courses in a field related to the work performed
Desirable: Bachelor degree in business administration, commerce, accounting, social sciences or other related field is an asset.
Essential: At least five years of related experience in accounting and/or administrative work.
Desirable: Relevant experience in the UN system.
- Very good organizational skills.
- Proven knowledge of banking regulations and local laws.
- Good analytical and effective communication skills.
- Sound knowledge of the organization’s policies and regulations in general, and in particular, regarding project activities and financial procedures is an asset.
- Respecting and promoting individual and cultural differences
- Ensuring the effective use of resources
- Producing results
Use of Language Skills
Essential: Excellent knowledge of English and Arabic
Desirable: Knowledge of French would be an asset.
Other Skills (e.g. IT)
- Good knowledge of Microsoft applications.
- Demonstrated ability to operate Global Management System (GSM) applications an asset.
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at JOD 16,767 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
- This vacancy notice may be used to fill other similar positions at the same grade level
- Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that: 1 -Your profile on Stellis is properly completed and updated. 2- All required details regarding your qualifications, education, training and experience are provided under relevant sections. 3- Your experience records are properly entered with elaboration on tasks performed at the time.
- Enhanced WHO Global Competency Model: https://www.who.int/publications/m/item/enhanced-who-global-competency-model
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- For information on WHO’s operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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