Operations Manager, Public Accountability and Justice Strengthening Activity

  • الراتب:
    قابل للتفاوض
  • نوع الوظيفة:
    دوام كامل
  • تاريخ النشر:
    4 أسابيع مضت
  • التصنيف:
    وظائف ادارية وتجارية, وظائف الموارد البشرية, وظائف هندسية
  • آخر موعد للتقدم:
    2022-09-22
  • اللغات:
    العربية, الانجليزية
  • الجنس:
    الجنسين

Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.Project SummaryThe Jordan Public Accountability and Justice Strengthening Activity is designed to strengthen accountability systems, procedures, and mechanisms within the Government of Jordan and judicial institutions and enhance their ability to serve and communicate effectively with the public. It also fosters awareness and pressure by civil society organizations, the public, and the private sector on the government’s adherence to the law and its international commitments to govern in an accountable manner that safeguards the rights of vulnerable populations.

  • Please note: Only Jordanian citizens are eligible for this position.**

Position SummaryThe Operations Manager will oversee the project operations and administration including procurement, human resource functions such as hiring and orientation, and general program administration and logistics. This position will oversee procurement and recruitment integrity and compliance with MSI’s processes. The Manager will directly supervise the administrative staff in the field and will be the main point of contact for home office on procurement and human resource matters. This position reports to the Director of Finance and Administration.ResponsibilitiesBudgetary Responsibilities

  • Monitor the field office budget and provide required reporting.
  • Ensure that the project meets all MSI, USAID, and Jordon government requirements relative to USAID funds accountability and local law.
  • Develop, manage, and monitor project budgets and annual workplan.

Procurement Management

  • Manage and process all procurements in accordance with USAID rules and regulations as well as MSI procedures and policies, including preparation of bid documents, bid invitations, evaluations, recommendations, approvals and placement of orders.
  • Submit periodic reports as needed and requested by the HO.
  • Manage all leases and service agreements for the project including arranging meetings, price negotiation, follow-ups, preparing agreements.
  • Establish an inventory and ensure all durable good procured are properly tagged and included in the inventory.
  • Manage relationships with local vendors and service providers.
  • Review Purchase Orders for accuracy and completeness on a weekly basis and report any discrepancies to the Director of Finance and Administration.

HR Management

  • Oversee human resources activities affecting the project, including but not limited to the hiring, termination, benefit tracking and legal disputes involving current and former site office personnel.
  • Prepare welcome packages for out of country visitors and/or STTA personnel.
  • Serve as the Security Focal Point (SFP) on security for all staff, including providing debriefing to visitors while coordinating security issues with the HQ SFP.

Administrative and Logistics Management

  • Oversee administrative, logistical matters, to include coordination of travel arrangements and IT asset management.
  • Manage and organize facilities by ensuring the smooth running of office operations and procedures in compliance with MSI policies.
  • Manage all logistical arrangements for program events, domestic and abroad such as reserving rooms or conference venues, developing invitations, monitoring RSVPs, ordering food and supplies, arranging room set-up and conference services (e.g., interpretation), and serving as the main point-of-contact for attendees.

Team Management

  • Provide direct supervision to the PAJ operations team and all part time or full-time office support staff, including cleaners and drivers.

Qualifications

  • Bachelor’s degree in a relevant field required.
  • Minimum seven years progressively responsible experience in operations management with demonstrated supervisory skills required.
  • Prior operational management experience on USAID-funded contracts of a similar size.
  • Extensive knowledge of FAR, AIDAR, and 22 CFR 228 (procurement) regulations.
  • Experience managing and mentoring staff and ability to work well on a team.
  • Proficiency in Microsoft programs, i.e. Excel, Word, PowerPoint, Teams, etc.
  • Excellent organizational, analytical, oral and written communications skills in English and Arabic required.

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.Reasonable AccommodationsMSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.Only candidates who have been selected for an interview will be contacted. No phone calls, please.Additional Information

  • Organization: 216 MSI

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